Many businesses, large and small, have said good-bye to their antiquated employee time tracking system and have discovered the effectiveness of time and attendance software. Apart from simplifying the entire employee time management process, companies have realized many other benefits, including saving valuable time and money.
If you’re considering implementing a new time and attendance solution, the first decision you’ll have to make is whether your organization wants to invest in an in-house solution or in a cloud-based solution. While both options will provide immediate payoffs and help streamline your employee attendance tracking process, choosing a cloud-based solution offers several advantages over in-house solutions.
Cloud-based Attendance Tracking or In-house Solution?
Simply put, a cloud-based solution is delivered by the provider over the Internet or ‘the cloud’ and accessed by the customer through a web browser, versus an in-house solution which is installed locally on a company’s own computers and servers.
Here are the top 4 reasons to invest in a cloud-based time and attendance software solution:
1. Cost Savings
With cloud computing there’s no costly investment in hardware and software. Everything you need is delivered via the cloud and you pay only for what you need. In-house solutions require a hefty upfront license fee and any upgrades or changes come at a price. With a cloud-based solution, you simply pay a low monthly fee for the solution you need. You also eliminate the expenses associated with running and maintaining your own in-house solution, such as the need to hire additional IT experts to oversee your desktop time tracking system. There are other expenses that organizations often don’t take into consideration with an in-house solution, such as the increased cost of electricity needed to power and cool the servers.
2. Easily Upgradeable
When you choose a cloud-based time and attendance solution you’ll be able to easily make upgrades as your company grows and your requirements change. So if you need to add more users, no problem. You don’t have to worry about whether or not your in-house system can handle the addition. And when it comes to software updates, they’re automatic so unlike in-house software solutions, you’ll experience little to no downtime.
3. Reliable and Secure
With an in-house attendance system, protecting your company’s valuable data is your responsibility. However, if your time tracking solution is cloud-based, you can rest easy knowing that cloud providers are vigilant with their security and feature a team of experts dedicated to ensuring your company’s data is secure. They also employ safeguards against server crashes so you won’t ever have to worry about losing your employee timesheet data.
4. Unmatched Speed and Accessibility
The first thing you’ll notice with implementing a cloud-based time and attendance system versus an in-house solution is the amount of time required to get up and running. In many cases your employee time maintenance solution can be operational in one business day. The benefits of cloud computing also mean that you’ll always have access to the right amount of computing power, storage and bandwidth that you need, when you need it. And because your solution is delivered over the Internet, you can access your system from anywhere there’s an internet connection with a mobile device.
Deciding which time tracking software solution is right for your organization doesn’t have to be a daunting task. After discovering the advantages of a cloud-based system versus an in-house system, most organizations would agree that cloud-based scheduling software offers unparallel cost savings and overall more flexibility. Once you make the decision to choose an in-house or a cloud-based solution, you’re one-step closer to faster, easier and more accurate time keeping.
What type of employee time and attendance system does your organization use? What criteria did you use to select your current method of employee time management? What experience does your company have with cloud-based software solutions?
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