Holiday Tracking with Sprinter Time and Attendance Systems
It wasn’t very long ago that keeping track of every employee’s sick days, personal days, company days, and holidays was simply an administrative nightmare. Time and money were lost having to figure out who had taken which day off and how many days they had accrued and used – a frustrating and time-consuming job. In the past, these days were tallied in individual employee files, creating a completely inaccurate system. Some companies may have even used spreadsheets or time-consuming computer programs that did little to get the job done. So, let’s fast forward to today, and Utilizing electronic time and attendance systems is now a perfect way to eliminate inefficiency, saving time and money for all.
No matter which type of Sprinter time and attendance system you choose (whether it be Face, biometric, PIN, or card), the software that couples with it allows you to tailor each employee’s hourly wage with their individual paid and unpaid time off. This can easily be linked to any department, allowing them to accurately track days off as well as pay. In addition, these systems can also be aligned with and take into account any state and federal holidays – and the software greatly increases the efficiency of the entire process.
In addition, Sprinter time and attendance systems allow for employees to be able to request time off, usually by logging into the system through a web-based program and requesting a certain amount of days. This is especially useful if a sudden illness requires an employee to take a sick day immediately, negating the need to wait until morning to try to contact the administration. With this, management can be notified of the absence right away and may also have the ability to accept, reject, and, most importantly, track this time.
Sprinter T&A systems can also record and accrue vacation time for each employee, beginning as soon as an employee comes on board. This automation allows for management to spend more time running day-to-day operations, instead of grappling with vacation and holiday time off for every individual employee. It also allows the employees themselves to always know when they have available time off.
In the end, these systems literally lift the burden of all the guesswork that goes hand in hand with tracking holiday time off. It makes the process much more clear-cut and confusion-free, allowing payroll departments and management to easily see allotted time off minus the countless meetings and paper trail.
So, use time and attendance software for all your holiday tracking needs, and save yourself a lot of time and, of course…money!
4 reasons to invest in a cloud-based time and attendance software solution
Many businesses, large and small, have said good-bye to their antiquated employee time tracking system and have discovered the effectiveness of time and attendance software. Apart from simplifying the entire employee time management process, companies have realized many other benefits, including saving valuable time and money.
If you’re considering implementing a new time and attendance solution, the first decision you’ll have to make is whether your organization wants to invest in an in-house solution or in a cloud-based solution. While both options will provide immediate payoffs and help streamline your employee attendance tracking process, choosing a cloud-based solution offers several advantages over in-house solutions.
Cloud-based Attendance Tracking or In-house Solution?
Simply put, a cloud-based solution is delivered by the provider over the Internet or ‘the cloud’ and accessed by the customer through a web browser, versus an in-house solution that is installed locally on a company’s own computers and servers.
Here is the top 4 reasons to invest in a cloud-based time and attendance software solution:
1. Cost Savings
With cloud computing, there’s no costly investment in hardware and software. Everything you need is delivered via the cloud and you pay only for what you need. In-house solutions require a hefty upfront license fee and any upgrades or changes come at a price. With a cloud-based solution, you simply pay a low monthly fee for the solution you need. You also eliminate the expenses associated with running and maintaining your own in-house solution, such as the need to hire additional IT experts to oversee your desktop time tracking system. There are other expenses that organizations often don’t take into consideration with an in-house solution, such as the increased cost of electricity needed to power and cool the servers.
2. Easily Upgradeable
When you choose a cloud-based time and attendance solution you’ll be able to easily make upgrades as your company grows and your requirements change. So if you need to add more users, no problem. You don’t have to worry about whether or not your in-house system can handle the addition. And when it comes to software updates, they’re automatic so unlike in-house software solutions, you’ll experience little to no downtime.
3. Reliable and Secure
With an in-house attendance system, protecting your company’s valuable data is your responsibility. However, if your time tracking solution is cloud-based, you can rest easy knowing that cloud providers are vigilant with their security and feature a team of experts dedicated to ensuring your company’s data is secure. They also employ safeguards against server crashes so you won’t ever have to worry about losing your employee timesheet data.
4. Unmatched Speed and Accessibility
The first thing you’ll notice with implementing a cloud-based time and attendance system versus an in-house solution is the amount of time required to get up and running. In many cases, your employee time maintenance solution can be operational in one business day. The benefits of cloud computing also mean that you’ll always have access to the right amount of computing power, storage, and bandwidth that you need when you need it. And because your solution is delivered over the Internet, you can access your system from anywhere there’s an internet connection with a mobile device.
YOUR TURN
What type of employee time and attendance system does your organization use? What criteria did you use to select your current method of employee time management? What experience does your company have with cloud-based software solutions?
Call: +971 4 3868030 email: info@nexgen.ae
11 Ways Sprinter Helps Your Business Succeed
1. Save Time and Money
On average, businesses using Sprinter lower their payroll costs by 6%, cut the time it takes to run payroll by 3 hours, and increase the billable time on their invoices by 11%.
2. Stay Compliant
Under UAE law, business owners are required to track time for ALL nonexempt employees and keep those records for 2 years. Sprinter keeps them forever.
3. Stop Time Theft
50% of employees admit to adding unworked time to their timesheets — costing UAE businesses billions of Dirham’s a year.
4. Eliminate Buddy Punching
16% of employees admit to clocking in their coworkers when they are running late — costing UAE businesses millions of Dirham’s a year.
5. Proactively Manage Overtime
UAE law says even unauthorized overtime must be paid. The best way to avoid a costly surprise each pay period is to use a time tracking system with overtime alerts.
6. Reduce Errors
68% of employees who use paper time cards regularly get their hours wrong.
7. Use the Crew App
18% of employees rely on a manager to track their time for them.
8. Get the Insight You Need
Labor costs are the largest line item on most profit and loss statements. This is why three-quarters of employees track time against jobs, clients, and locations.
9. Improve Efficiency
38% of UAE businesses still use manual processes like paper time cards and spreadsheets to track employee time. Sprinter is accurate to the second.
10. Use GPS
Employees feel safer and more accountable. They know they will be paid what they’re owed. And privacy isn’t their No. 1 concern. It’s data and battery drain.
11. Everyone Needs Sprinter
84% of employees who track time are hourly. The other 16% are salaried. But all employees should be tracking their time to make every minute count!
Why Nursing Homes Need to Hurry and Implement a Time and Attendance System
According to the Affordable Care Act (ACA) under Section 6106, it is necessary for all nursing homes to submit the staffing, agency, and contract staff information through an electronic filing system. This requirement has led Centers for Medicare & Medicaid Services (CMS) to develop a new system called the Payroll-Based Journal (PBJ) to assist the facilities in filing the necessary reports.
How Will CMS Use the Data?
CMS will use the data collected through the system to evaluate employee tenure, turnover, and the number of staff in each nursing home of the country.
PBJ will enable CMS to collect census and staffing information on a regular and routine basis. In addition to this, all collected data will be audit to increase accuracy. CMS will gather and release the information to the public, giving them the opportunity to choose a nursing home best suited for their needs.
NexGen Technologies Web Solution, where an administrator can easily manage their workforce right from their station. The system allows you to set each of your employees to be part of a larger group (e.g. doctors, registered nurses, etc.) and assign company policies per group, making it easy to manage their unique shifts, pay policies and benefits. With a one-time set up, you can get all your time and attendance reports easily, and even have them automatically sent your inbox. Want to see who is late? Want to see who missed a punch? With NexGen Technologies, we made it easy for management to track their employees’ attendance.
You can request to schedule a free demo by clicking here.
Or you can simply call Us: +971-4-3868030 or email us: info@nexgen.ae