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Time And Attendance For New Business

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Employee Temperature Measurement During COVID-19: Non-contact, Biometric Solution

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Five reasons to use employee self-service (ESS) in your organisation

Over the past two decades, employee self-service (ESS) has evolved to take on many different forms. Advances in technology, particularly in regard to process automation, user experience (UX) and mobile apps, have made it possible for ESS to provide the modern, specialised and intuitive solution needed to meet the complex HR needs of large organisations.

In the fast-moving, ever-changing world of HR – especially one that has been drastically affected by the COVID-19 outbreak – there’s a strong case for ensuring your organisation is using the best possible ESS system. In this blog, we’ll take a closer look at five key reasons why.

1) Building a stronger employee experience

Creating a stronger experience for your employees is undoubtedly one of the primary benefits of ESS – after all, it’s in the name! But how exactly does it do this?

First and foremost, it allows them to assert greater control over everyday HR activities, such as booking leave, claiming expenses, and reviewing their payslips. It can be incredibly frustrating for employees to be restricted in which activities they can and can’t process independently, since it causes delays, increases the chance of errors, and damages productivity when they’re forced to ask their managers to process and authorise various requests which could otherwise be done in minutes.

A self-service portal also supports employees by bringing everything together in one convenient place, including pay and reward, benefits, learning and development, and expense management. All too often organisations rely on a number of disparate systems for different HR requests and this creates an inconvenient and siloed experience.

On the theme of convenience, it’s becoming increasingly important for employees to be able to manage their activities flexibly. In other words, as we move towards the consumerisation of HR technology, a quality mobile experience is a must. Sooner rather than later, employees will start to expect a standard of user experience on par with that provided by Netflix or Amazon.

2) Reducing admin for HR teams

At its core, the HR function has always been about engaging, developing and supporting people. There are few HR professionals who would advocate for making admin a greater part of their role, and yet for many it feels like an unavoidable reality without the right technology in place.

Employee self-service is a prime example of technology that can drastically reduce the amount of admin that the HR team has to process on a day-to-day basis. It effectively removes HR as the middleman between an employee and their managers, so that more time can be put back into the activities that really add strategic value.

Despite HR professionals’ concern that automation could replace them, a sophisticated ESS system allows them to concentrate on the aspects of effective people management that technology can’t yet easily replicate, such as implementing innovative and inclusive workplace policies, supporting employee wellbeing, and enriching company culture.

3) Improving the accuracy and quality of people data

‘Data’ could well be the single most important word in the world of business today. In recent years, organisations have come under immense pressure to improve how they collect, store, share, protect and use data. And which function consistently represents one of a company’s biggest and most important sources of data? That’s right, the HR function.

Along with a range of other technologies, ESS plays a vital role in improving how you manage HR data. Fundamentally, it helps your organisation to establish a single source of truth about its people, eliminating the data silos that would be created by using a number of separate systems. This means that analytics are based on a comprehensive and consistent data set – and that important business decisions made as a result are well-founded.

On top of this, ESS helps to improve the accuracy of the data, because employees are held accountable for making sure all of their essential information is kept up-to-date. After all, why rely on the HR team to make these changes – potentially increasing the chance of errors – when employees themselves are best positioned to get it right the first time?

4) Sharing organisational knowledge

In large businesses in particular, it can feel like a real struggle to access key organisational knowledge. You often have to rely on a colleague having the right information to share with you or, at the very least, to point you in the right direction. And, with many employees working remotely during the COVID-19 outbreak, effective knowledge sharing is paramount.

With an ESS system, it’s possible to electronically store all of your HR documents – from your benefits guide, to your Code of Conduct, to various workplace policies – in one place so that employees have unhindered access to information when they need it. It’s also possible to build organisational charts into the system, which are extremely helpful when it comes to understanding how the business is structured and which people fulfil certain roles.

This is yet another example of how ESS helps to streamline key HR activities, thereby improving productivity for both employees and HR managers.

5) Saving on unnecessary costs

Last but not least, organisations which use an ESS system realise a return on investment through cost savings. These costs savings come in a variety of forms, but the most notable are:

  • The cost of working time spent on HR administration, including answering employee queries and fixing problems
  • The cost of hiring and employing additional HR administrators
  • The cost of printing physical copies of HR documents

Time to re-evaluate employee self-service?

Employee self-service may not be classified as a ‘new’ development in HR technology, but it’s continuing to evolve in order to help tackle key HR challenges. For many organisations, it may be time to consider whether their current ESS system is keeping pace with changing employee and manager expectations.

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Hospitals & Healthcare

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Holiday Tracking with Sprinter Time and Attendance Systems

It wasn’t very long ago that keeping track of every employee’s sick days, personal days, company days, and holidays was simply an administrative nightmare.  Time and money were lost having to figure out who had taken which day off and how many days they had accrued and used – a frustrating and time-consuming job.  In the past, these days were tallied in individual employee files, creating a completely inaccurate system.  Some companies may have even used spreadsheets or time-consuming computer programs that did little to get the job done. So, let’s fast forward to today, and Utilizing electronic time and attendance systems is now a perfect way to eliminate inefficiency, saving time and money for all.

No matter which type of Sprinter time and attendance system you choose (whether it be Face, biometric, PIN, or card), the software that couples with it allows you to tailor each employee’s hourly wage with their individual paid and unpaid time off.  This can easily be linked to any department, allowing them to accurately track days off as well as pay.  In addition, these systems can also be aligned with and take into account any state and federal holidays – and the software greatly increases the efficiency of the entire process.

In addition, Sprinter time and attendance systems allow for employees to be able to request time off, usually by logging into the system through a web-based program and requesting a certain amount of days.  This is especially useful if a sudden illness requires an employee to take a sick day immediately, negating the need to wait until morning to try to contact the administration.  With this, management can be notified of the absence right away and may also have the ability to accept, reject, and, most importantly, track this time.

Sprinter T&A systems can also record and accrue vacation time for each employee, beginning as soon as an employee comes on board.  This automation allows for management to spend more time running day-to-day operations, instead of grappling with vacation and holiday time off for every individual employee.  It also allows the employees themselves to always know when they have available time off.

In the end, these systems literally lift the burden of all the guesswork that goes hand in hand with tracking holiday time off.  It makes the process much more clear-cut and confusion-free, allowing payroll departments and management to easily see allotted time off minus the countless meetings and paper trail.

So, use time and attendance software for all your holiday tracking needs, and save yourself a lot of time and, of course…money!

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5 Benefits of Facial Recognition Attendance Solutions

Biometric technology is becoming increasingly popular for time and attendance tracking. Although fingerprint biometrics is a popular choice, facial recognition time tracking is an alternative biometric solution with certain distinct advantages.

How Facial Recognition Attendance Systems Work

Facial recognition time tracking uses biometric identification verification based on facial characteristics. Facial recognition technology varies. The system may look at specific algorithms of the distances between features, consult 2D images, or use 3D facial recognition to identify specific facial features.

The first step in implementing facial biometrics is to get all employees registered in the facial database for future identification and biometrics authentication. From that point forward, when an employee clocks in or seeks access to a particular area, the employee’s face is scanned and biometric software identifies and authenticates based on facial recognition and the employee’s information.

Advantages of Face Recognition Attendance Solution

  • Automated time tracking system: Automation simplifies time tracking, and there is no need to have personnel to monitor the system 24 hours a day. To err is human, and with automated systems, human error is eliminated. A time and attendance system using facial recognition technology can accurately report attendance, absence, and overtime with an identification process that is fast as well as accurate.
  • Labor cost savings: Facial recognition software can accurately track time and attendance without human error. It keeps track of the exact number of hours an employee is working, which can help save the company money. You will never have to worry about time fraud or “buddy punching” with a facial recognition time tracking system.
  • Tighter security: Facial biometric time tracking allows you to not only track employees but also add visitors to the system so they can be tracked throughout the worksite. Access can be denied to any person not in the system. If an incident should occur, facial recognition software can provide evidence for an investigation with a scanned image of a person or persons who have entered the area.
  • Time-saving and reduced contagion: When contagious illnesses such as colds and viruses spread throughout the workforce, it can increase the incidence of employee absences and significantly reduce productivity. With facial recognition, employees can enter and leave the facility in considerably less time. There is no need to touch the surface of the system to clock in or out. This saves time, as well as minimizing the spread illnesses due to physical contact.
  • Ease of integration: Biometric facial recognition technology can be easily programmed into your time and attendance system.

Get a Fingerprint and Face Recognition Time and Attendance System Today

Sprinter Systems offers facial recognition and fingerprint time clocks. With our biometric time clocks and facial recognition software, your business can benefit from more efficient time tracking while reducing time fraud.

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How Face Recognition and Access Control Systems can be used in Banking and Financial Institutions?

How Access Control Systems can be used in Banking and Financial Institutions?
How Access Control Systems can be used in Banking and Financial Institutions?

How Access Control Systems can be used in Banking and Financial Institutions?

From the late 1990s, commercial banks and non-banking financial institutions, have persistently planned and adapted digitalization in the services offered by them to enhance efficacy in their operations as well as enrich customer satisfaction. The fast-track digitization in the banking sector has made way for yet another technology today. The need for Access Control Systems for Financial Institutions is an important one that could revamp the prevailing capacity of the industry.

Banking Made More Secure and Efficient

Access control systems, along with affiliated technologies such as identity management solutions, visitor management systems, and Attendance Terminals for attendance are potent enough to not only safeguard the banking and finance sector from numerous threats but also embolden goodwill and rapport with the customers. Typically for financial institutions, the primary focus for minimizing threats is towards IT security. That should in no way imply that physical security can be undermined. The soundness of physical security in banks and financial institutions plays an important role in preventing security breaches and enhancing an institution’s image.

As our world becomes increasingly interconnected and various systems become dependent on each other for optimum functionality, the potential of security breaches doing massive damage to data, assets, and reputation is higher than ever. Thus, the integration of biometric identification and access control technology into the organizational structures of the finance industry would become an absolute necessity in the near future to gain an edge over others in the competition.

Heightened Scope of Access Control Systems for Financial Institutions in Different Spheres

In recent years, mobile phone manufacturers have increasingly popularized Face Recognition & Biometric technology such as face recognition and touch ID fingerprint sensors. Making such incredible technology accessible to millions of people has had its own advantages in the form of increased awareness about its usage and advantages, as well as a critical eye for its potential areas of application. Due to this, industries all over the world leaped at the chance of reaping the benefits from people enthusiastically accepting this new technology. Experts started analyzing the areas where advanced security is a must-have. Naturally, banking and finance had to be one of the sectors on that list.

Any financial institution can accrue the benefits of robust security and smooth administration by incorporating the latest biometrics technology into its day-to-day operations. There are numerous ways through which biometric technology can be encompassed in this institutional setting. An intelligent access control system backed by biometric credential authentication assures unrivalled security of assets and confidentiality of valuable information, but it also does not unreasonably restrict movement within the structure. Having a smart access control system empowers the banks’ physical security personnel and institutes a solid security regime in place.

A Glance at Essential Tech Features for Access Control Systems

While we’re talking about sound security strategies, it would be remiss to not mention a significant-tech component that upgrades your access control framework. As aforementioned, it can be unanimously agreed upon that the level of risk mitigation gained from implementing access control systems depends upon the features and monitoring mechanisms used (multi-factor authentication, self-locking, anti-passback, etc.), and adding supporting technologies (visitor and identity management systems, surveillance cams, etc.). To top all of this, the OSDP Protocol with TLS 1.2 is a useful, advanced tech rollout to improve ACSs. Simply put, OSDP (Open Supervised Device Protocol) is a communication platform for access control systems that transmits commands between the reader and the control panel. TLS 1.2 is a better Transport Layer Security version, being termed as “the most secure data communications protocol” available. This framework enables secured encrypted data transmission between devices and the ACS central. If you’re serious about building an impenetrable access control system for any bank and financial institution, it is advised to go for this degree of protection.

Manpower Is Still One of The Best Resources

Despite tech-driven advancements in the banking sector, their most significant asset conventionally remains the ‘Human Resource’. Face Recognition & Biometric devices for time and attendance systems allow for optimum utilization of the bank’s personnel. This digital means of recording, maintaining, and reporting attendance saves valuable time and accords for effective control over the activities of the employees across branches in real-time.

Another such nuance of Face Recognition & Biometric technology that aids the financial institutions is smart visitor management systems that comprise features such as pre-registration of visits, badge-based demarcation, security alerts/OTP, tracking of activities, recording of information, warning about black-listed visitors, and integration with other security and administrative systems in place. Allowing visitors the right access to the right facilities reduces confusion and waste of time, besides making the customer feel independent and happy about his/her banking experience.

Perquisites of Face Recognition & Biometric Technology in Banking

It is important to understand that when it comes to implementing Face Recognition & Biometric technology for banking, it’s all about balancing convenience and security.

Besides offering potent security, access control systems for financial institutions propound two-fold advantages that provide an edge over the rest in the industry. Firstly, the access control systems, identity management systems, and Attendance terminals (devices) for time and attendance would ensure formidable control over employees, optimum utilization of resources, and an economic scale of operation, thus, aiding the financial institution in accomplishing their work goals. Secondly, the acquired efficacy in the operations can enhance their customer satisfaction, thereby, accentuating their goodwill in the industry.

To list out, the merits of biometrics and its affiliated solutions for the banking sector are mentioned below:

  • Time and Attendance systems are devised to procure plausible control over employees’ activities across different branches of the bank/financial institution. This empowers authorities to instill virtues of discipline and dedication amongst personnel and gain their maximum potential, all the while protecting them as well as the facility from unwanted outsiders.
  • Digitized Identity Management Solutions and Visitor management Systems account for sound security measures and safeguard the financial institutions from insider frauds and malicious threats of embezzlement, or the divulgence of invaluable assets and information.
  • An intelligent Visitor Management System can assure a secured and satisfactory visit experience across different branches of financial institutions. The system ensures access only to authorized identities, thereby, rendering water-tight security.
  • Such promising security solutions provide the much-needed assurance to the banks’ customers and consolidate the firms’ reputation. The improved efficiency allows banking and financial institutions to provide top-notch customer services, thereby increasing their retention rate.

Banking & Financial Sector to Reach New Heights with Access Control Systems

Face Recognition & Biometric devices

All the technological advancements and digitization in the sphere of banking and finance till now has had the potential to serve only one or two of the many stakeholders. Moreover, the meaning and extent of access control were limited to manufacturers concentrating only on providing systems to secure access while also managing access privileges and cards.

However, the newer, more advanced access control systems for financial institutions are commonly paired with state-of-the-art biometric technology. These systems are significantly prepared to serve all the stakeholders of the institutions by streamlining and easing the flow of work for employees, safeguarding financial assets and data of customers, enabling effective administration across different branches, providing cost-effective methods of utilizing resources to cut expenses, and increasing the reputation and stature of the industry among customers.

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4 reasons to invest in a cloud-based time and attendance software solution

Many businesses, large and small, have said good-bye to their antiquated employee time tracking system and have discovered the effectiveness of time and attendance software. Apart from simplifying the entire employee time management process, companies have realized many other benefits, including saving valuable time and money.

If you’re considering implementing a new time and attendance solution, the first decision you’ll have to make is whether your organization wants to invest in an in-house solution or in a cloud-based solution. While both options will provide immediate payoffs and help streamline your employee attendance tracking process, choosing a cloud-based solution offers several advantages over in-house solutions.

Cloud-based Attendance Tracking or In-house Solution?

Simply put, a cloud-based solution is delivered by the provider over the Internet or ‘the cloud’ and accessed by the customer through a web browser, versus an in-house solution that is installed locally on a company’s own computers and servers.

Here is the top 4 reasons to invest in a cloud-based time and attendance software solution:

1. Cost Savings

With cloud computing, there’s no costly investment in hardware and software. Everything you need is delivered via the cloud and you pay only for what you need. In-house solutions require a hefty upfront license fee and any upgrades or changes come at a price. With a cloud-based solution, you simply pay a low monthly fee for the solution you need. You also eliminate the expenses associated with running and maintaining your own in-house solution, such as the need to hire additional IT experts to oversee your desktop time tracking system. There are other expenses that organizations often don’t take into consideration with an in-house solution, such as the increased cost of electricity needed to power and cool the servers.

2. Easily Upgradeable

 When you choose a cloud-based time and attendance solution you’ll be able to easily make upgrades as your company grows and your requirements change. So if you need to add more users, no problem. You don’t have to worry about whether or not your in-house system can handle the addition. And when it comes to software updates, they’re automatic so unlike in-house software solutions, you’ll experience little to no downtime.

3. Reliable and Secure

With an in-house attendance system, protecting your company’s valuable data is your responsibility. However, if your time tracking solution is cloud-based, you can rest easy knowing that cloud providers are vigilant with their security and feature a team of experts dedicated to ensuring your company’s data is secure. They also employ safeguards against server crashes so you won’t ever have to worry about losing your employee timesheet data.

4. Unmatched Speed and Accessibility

The first thing you’ll notice with implementing a cloud-based time and attendance system versus an in-house solution is the amount of time required to get up and running. In many cases, your employee time maintenance solution can be operational in one business day. The benefits of cloud computing also mean that you’ll always have access to the right amount of computing power, storage, and bandwidth that you need when you need it. And because your solution is delivered over the Internet, you can access your system from anywhere there’s an internet connection with a mobile device.


What type of employee time and attendance system does your organization use? What criteria did you use to select your current method of employee time management? What experience does your company have with cloud-based software solutions?

Call: +971 4 3868030 email: info@nexgen.ae 

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What is Facial Recognition and How it Works

Today facial recognition is a convenient and user-friendly technology of person identification without a password/card. The main algorithm of technology consists of 2 stages – identification and verification.

Employees just look at the camera and the system will recognize the face in less than a second.

Facial recognition is a simple yet effective solution for employee time and attendance tracking based on accurate biometric face recognition software.

The camera on the tablet captures employee clock in and clock out time and automatically delivers data into the time and attendance system. The real-time report shows the availability of each employee at the work site and registers the exact number of hours spent on the job by each employee.

Such systems are in higher demand among business managers who have more than 100 hourly workers that come in different shifts and use flexible job schedules. A facial recognition system can simplify all the paperwork and time control, delivering accurate and valid information on employee hours worked.

Advantage of Using Facial Recognition Technology

Contactless technology not only helps control employee work time but also saves business resources by automating the control process and employee time card management.

It’s possible to use the system on mobile devices which makes time and attendance tracking more affordable for medium and large businesses.

The functionality of the system has undeniable advantages such as

  • cut administrative costs by 5-10%
  • increase employee productivity by 10%
  • supervisors save up to 15% of their time, by automating the attendance control

With the implementation of facial recognition software, the companies can optimize the production cost because:

  • Time and attendance system gets real-time data of all employees’ hours worked.
    optimization of the organization’s expenses is based on valid data received.
  • The service can efficiently solve a range of HR tasks such as achieving better discipline by capturing a time when workers come and go when they are late or absent.

Supervisors can review the current data online and set up alert notifications in case the employee wasn’t registered.

The automatization of Sprinter employee attendance with the help of face recognition software and its integration with payroll systems may improve discipline at the workplace and cut administrative costs by 5-10%.

Key Benefits

  • Full automatization of employee time and attendance tracking using facial recognition software
  • User-friendly tool that can help optimize administrative and labor costs
  • Reliable, easy to use, and fast system
  • Easy to install. No additional hardware required
  • Works autonomously in online /offline modes. No need to keep it connected to the computer.

Face Recognition Features for SPRINTER Employee Management

  • Automatic time cards of hours worked
  • Employee monitoring in real-time
  • Detection of late clockings and missing hours
  • When employees are late – this is the first signal that this employee isn’t working efficiently. Lack of serious attitude and personal issues will result in bad customer service. With real-time reports, managers will be able to identify which departments and which employees could improve their productivity.
  • This method is equally suitable for small offices and large productions sites. Registration of clock in and clock out occurs by facial recognition, contactless cards, or key fobs.
  • The combination of several terminals tied into one system can handle remote locations and departments and is best suitable for large organizations.
  • Data comes in real-time. When there is no connection with the server, the device can store all events and automatically send them to the system upon restored connection.