Holiday Tracking with Sprinter Time and Attendance Systems
It wasn’t very long ago that keeping track of every employee’s sick days, personal days, company days, and holidays was simply an administrative nightmare. Time and money were lost having to figure out who had taken which day off and how many days they had accrued and used – a frustrating and time-consuming job. In the past, these days were tallied in individual employee files, creating a completely inaccurate system. Some companies may have even used spreadsheets or time-consuming computer programs that did little to get the job done. So, let’s fast forward to today, and Utilizing electronic time and attendance systems is now a perfect way to eliminate inefficiency, saving time and money for all.
No matter which type of Sprinter time and attendance system you choose (whether it be Face, biometric, PIN, or card), the software that couples with it allows you to tailor each employee’s hourly wage with their individual paid and unpaid time off. This can easily be linked to any department, allowing them to accurately track days off as well as pay. In addition, these systems can also be aligned with and take into account any state and federal holidays – and the software greatly increases the efficiency of the entire process.
In addition, Sprinter time and attendance systems allow for employees to be able to request time off, usually by logging into the system through a web-based program and requesting a certain amount of days. This is especially useful if a sudden illness requires an employee to take a sick day immediately, negating the need to wait until morning to try to contact the administration. With this, management can be notified of the absence right away and may also have the ability to accept, reject, and, most importantly, track this time.
Sprinter T&A systems can also record and accrue vacation time for each employee, beginning as soon as an employee comes on board. This automation allows for management to spend more time running day-to-day operations, instead of grappling with vacation and holiday time off for every individual employee. It also allows the employees themselves to always know when they have available time off.
In the end, these systems literally lift the burden of all the guesswork that goes hand in hand with tracking holiday time off. It makes the process much more clear-cut and confusion-free, allowing payroll departments and management to easily see allotted time off minus the countless meetings and paper trail.
So, use time and attendance software for all your holiday tracking needs, and save yourself a lot of time and, of course…money!
5 Benefits of Facial Recognition Attendance Solutions
Biometric technology is becoming increasingly popular for time and attendance tracking. Although fingerprint biometrics is a popular choice, facial recognition time tracking is an alternative biometric solution with certain distinct advantages.
How Facial Recognition Attendance Systems Work
Facial recognition time tracking uses biometric identification verification based on facial characteristics. Facial recognition technology varies. The system may look at specific algorithms of the distances between features, consult 2D images, or use 3D facial recognition to identify specific facial features.
The first step in implementing facial biometrics is to get all employees registered in the facial database for future identification and biometrics authentication. From that point forward, when an employee clocks in or seeks access to a particular area, the employee’s face is scanned and biometric software identifies and authenticates based on facial recognition and the employee’s information.
Advantages of Face Recognition Attendance Solution
- Automated time tracking system: Automation simplifies time tracking, and there is no need to have personnel to monitor the system 24 hours a day. To err is human, and with automated systems, human error is eliminated. A time and attendance system using facial recognition technology can accurately report attendance, absence, and overtime with an identification process that is fast as well as accurate.
- Labor cost savings: Facial recognition software can accurately track time and attendance without human error. It keeps track of the exact number of hours an employee is working, which can help save the company money. You will never have to worry about time fraud or “buddy punching” with a facial recognition time tracking system.
- Tighter security: Facial biometric time tracking allows you to not only track employees but also add visitors to the system so they can be tracked throughout the worksite. Access can be denied to any person not in the system. If an incident should occur, facial recognition software can provide evidence for an investigation with a scanned image of a person or persons who have entered the area.
- Time-saving and reduced contagion: When contagious illnesses such as colds and viruses spread throughout the workforce, it can increase the incidence of employee absences and significantly reduce productivity. With facial recognition, employees can enter and leave the facility in considerably less time. There is no need to touch the surface of the system to clock in or out. This saves time, as well as minimizing the spread illnesses due to physical contact.
- Ease of integration: Biometric facial recognition technology can be easily programmed into your time and attendance system.
Get a Fingerprint and Face Recognition Time and Attendance System Today
Sprinter Systems offers facial recognition and fingerprint time clocks. With our biometric time clocks and facial recognition software, your business can benefit from more efficient time tracking while reducing time fraud.
How Face Recognition and Access Control Systems can be used in Banking and Financial Institutions?
How Access Control Systems can be used in Banking and Financial Institutions?
From the late 1990s, commercial banks and non-banking financial institutions, have persistently planned and adapted digitalization in the services offered by them to enhance efficacy in their operations as well as enrich customer satisfaction. The fast-track digitization in the banking sector has made way for yet another technology today. The need for Access Control Systems for Financial Institutions is an important one that could revamp the prevailing capacity of the industry.
Banking Made More Secure and Efficient
Access control systems, along with affiliated technologies such as identity management solutions, visitor management systems, and Attendance Terminals for attendance are potent enough to not only safeguard the banking and finance sector from numerous threats but also embolden goodwill and rapport with the customers. Typically for financial institutions, the primary focus for minimizing threats is towards IT security. That should in no way imply that physical security can be undermined. The soundness of physical security in banks and financial institutions plays an important role in preventing security breaches and enhancing an institution’s image.
As our world becomes increasingly interconnected and various systems become dependent on each other for optimum functionality, the potential of security breaches doing massive damage to data, assets, and reputation is higher than ever. Thus, the integration of biometric identification and access control technology into the organizational structures of the finance industry would become an absolute necessity in the near future to gain an edge over others in the competition.
Heightened Scope of Access Control Systems for Financial Institutions in Different Spheres
In recent years, mobile phone manufacturers have increasingly popularized Face Recognition & Biometric technology such as face recognition and touch ID fingerprint sensors. Making such incredible technology accessible to millions of people has had its own advantages in the form of increased awareness about its usage and advantages, as well as a critical eye for its potential areas of application. Due to this, industries all over the world leaped at the chance of reaping the benefits from people enthusiastically accepting this new technology. Experts started analyzing the areas where advanced security is a must-have. Naturally, banking and finance had to be one of the sectors on that list.
Any financial institution can accrue the benefits of robust security and smooth administration by incorporating the latest biometrics technology into its day-to-day operations. There are numerous ways through which biometric technology can be encompassed in this institutional setting. An intelligent access control system backed by biometric credential authentication assures unrivalled security of assets and confidentiality of valuable information, but it also does not unreasonably restrict movement within the structure. Having a smart access control system empowers the banks’ physical security personnel and institutes a solid security regime in place.
A Glance at Essential Tech Features for Access Control Systems
While we’re talking about sound security strategies, it would be remiss to not mention a significant-tech component that upgrades your access control framework. As aforementioned, it can be unanimously agreed upon that the level of risk mitigation gained from implementing access control systems depends upon the features and monitoring mechanisms used (multi-factor authentication, self-locking, anti-passback, etc.), and adding supporting technologies (visitor and identity management systems, surveillance cams, etc.). To top all of this, the OSDP Protocol with TLS 1.2 is a useful, advanced tech rollout to improve ACSs. Simply put, OSDP (Open Supervised Device Protocol) is a communication platform for access control systems that transmits commands between the reader and the control panel. TLS 1.2 is a better Transport Layer Security version, being termed as “the most secure data communications protocol” available. This framework enables secured encrypted data transmission between devices and the ACS central. If you’re serious about building an impenetrable access control system for any bank and financial institution, it is advised to go for this degree of protection.
Manpower Is Still One of The Best Resources
Despite tech-driven advancements in the banking sector, their most significant asset conventionally remains the ‘Human Resource’. Face Recognition & Biometric devices for time and attendance systems allow for optimum utilization of the bank’s personnel. This digital means of recording, maintaining, and reporting attendance saves valuable time and accords for effective control over the activities of the employees across branches in real-time.
Another such nuance of Face Recognition & Biometric technology that aids the financial institutions is smart visitor management systems that comprise features such as pre-registration of visits, badge-based demarcation, security alerts/OTP, tracking of activities, recording of information, warning about black-listed visitors, and integration with other security and administrative systems in place. Allowing visitors the right access to the right facilities reduces confusion and waste of time, besides making the customer feel independent and happy about his/her banking experience.
Perquisites of Face Recognition & Biometric Technology in Banking
It is important to understand that when it comes to implementing Face Recognition & Biometric technology for banking, it’s all about balancing convenience and security.
Besides offering potent security, access control systems for financial institutions propound two-fold advantages that provide an edge over the rest in the industry. Firstly, the access control systems, identity management systems, and Attendance terminals (devices) for time and attendance would ensure formidable control over employees, optimum utilization of resources, and an economic scale of operation, thus, aiding the financial institution in accomplishing their work goals. Secondly, the acquired efficacy in the operations can enhance their customer satisfaction, thereby, accentuating their goodwill in the industry.
To list out, the merits of biometrics and its affiliated solutions for the banking sector are mentioned below:
- Time and Attendance systems are devised to procure plausible control over employees’ activities across different branches of the bank/financial institution. This empowers authorities to instill virtues of discipline and dedication amongst personnel and gain their maximum potential, all the while protecting them as well as the facility from unwanted outsiders.
- Digitized Identity Management Solutions and Visitor management Systems account for sound security measures and safeguard the financial institutions from insider frauds and malicious threats of embezzlement, or the divulgence of invaluable assets and information.
- An intelligent Visitor Management System can assure a secured and satisfactory visit experience across different branches of financial institutions. The system ensures access only to authorized identities, thereby, rendering water-tight security.
- Such promising security solutions provide the much-needed assurance to the banks’ customers and consolidate the firms’ reputation. The improved efficiency allows banking and financial institutions to provide top-notch customer services, thereby increasing their retention rate.
Banking & Financial Sector to Reach New Heights with Access Control Systems
Face Recognition & Biometric devices
All the technological advancements and digitization in the sphere of banking and finance till now has had the potential to serve only one or two of the many stakeholders. Moreover, the meaning and extent of access control were limited to manufacturers concentrating only on providing systems to secure access while also managing access privileges and cards.
However, the newer, more advanced access control systems for financial institutions are commonly paired with state-of-the-art biometric technology. These systems are significantly prepared to serve all the stakeholders of the institutions by streamlining and easing the flow of work for employees, safeguarding financial assets and data of customers, enabling effective administration across different branches, providing cost-effective methods of utilizing resources to cut expenses, and increasing the reputation and stature of the industry among customers.
4 reasons to invest in a cloud-based time and attendance software solution
Many businesses, large and small, have said good-bye to their antiquated employee time tracking system and have discovered the effectiveness of time and attendance software. Apart from simplifying the entire employee time management process, companies have realized many other benefits, including saving valuable time and money.
If you’re considering implementing a new time and attendance solution, the first decision you’ll have to make is whether your organization wants to invest in an in-house solution or in a cloud-based solution. While both options will provide immediate payoffs and help streamline your employee attendance tracking process, choosing a cloud-based solution offers several advantages over in-house solutions.
Cloud-based Attendance Tracking or In-house Solution?
Simply put, a cloud-based solution is delivered by the provider over the Internet or ‘the cloud’ and accessed by the customer through a web browser, versus an in-house solution that is installed locally on a company’s own computers and servers.
Here is the top 4 reasons to invest in a cloud-based time and attendance software solution:
1. Cost Savings
With cloud computing, there’s no costly investment in hardware and software. Everything you need is delivered via the cloud and you pay only for what you need. In-house solutions require a hefty upfront license fee and any upgrades or changes come at a price. With a cloud-based solution, you simply pay a low monthly fee for the solution you need. You also eliminate the expenses associated with running and maintaining your own in-house solution, such as the need to hire additional IT experts to oversee your desktop time tracking system. There are other expenses that organizations often don’t take into consideration with an in-house solution, such as the increased cost of electricity needed to power and cool the servers.
2. Easily Upgradeable
When you choose a cloud-based time and attendance solution you’ll be able to easily make upgrades as your company grows and your requirements change. So if you need to add more users, no problem. You don’t have to worry about whether or not your in-house system can handle the addition. And when it comes to software updates, they’re automatic so unlike in-house software solutions, you’ll experience little to no downtime.
3. Reliable and Secure
With an in-house attendance system, protecting your company’s valuable data is your responsibility. However, if your time tracking solution is cloud-based, you can rest easy knowing that cloud providers are vigilant with their security and feature a team of experts dedicated to ensuring your company’s data is secure. They also employ safeguards against server crashes so you won’t ever have to worry about losing your employee timesheet data.
4. Unmatched Speed and Accessibility
The first thing you’ll notice with implementing a cloud-based time and attendance system versus an in-house solution is the amount of time required to get up and running. In many cases, your employee time maintenance solution can be operational in one business day. The benefits of cloud computing also mean that you’ll always have access to the right amount of computing power, storage, and bandwidth that you need when you need it. And because your solution is delivered over the Internet, you can access your system from anywhere there’s an internet connection with a mobile device.
YOUR TURN
What type of employee time and attendance system does your organization use? What criteria did you use to select your current method of employee time management? What experience does your company have with cloud-based software solutions?
Call: +971 4 3868030 email: info@nexgen.ae
Why body temperature screening is necessary in COVID-19 pandemic ?
The COVID-19 pandemic is unarguably one of the greatest challenges which the world is facing in the current scenario. The virus which has killed Hundreds of thousands globally, has unprecedently brought all the global economies to a standstill. The COVID-19 situation has unfortunately played havoc with their water thin bottom lines bringing many of the companies on the verge of serious financial difficulties, even bankruptcy.
In the midst of battling the COVID-19 pandemic, now it’s the need of the hour to bring back organizations back to track so as to get back our economy. When resuming onsite business operations, its mandatory to ensure the safety of employees and visitors following government norms for standard operations of companies and organisations. To make this happen smoothly we need to come up with new solutions and technologies so as to overcome the challenges of security and workforce management.
WHY BODY TEMPERATURE SCREENING IS NECESSARY?
To limit the spread of COVID-19 pandemic, temperature detection is one of the ways in initial assessment. An elevated temperature identifies a person who may have COVID-19, although an infected person may be contagious without an elevated body temperature or other easily detectable symptoms. Early tracking of body temperature could give you warning signs to take immediate measures to protect yourself and others. This is critical for disease like COVID-19 where you are contagious several days before showing any symptoms at all.
In the market we have wide range of techniques to detect for this external body temperature measurement or you could say initial screening. These techniques include either devices contacting with people or non-contacting devices. COVID-19 has increased the demand of non-contact temperature measuring devices as contacting devices includes clinical thermometers. As we all are aware that the most powerful medium for spread of COVID-19 is close contact with people, and right from the starting social distancing has become our new way of living life. With this new way of social distancing using clinical thermometers will be suicidal as to measure one’s internal body temperature with thermometers requires insertion into mouth, rectum, ear or armpit. Although using PPE kits it could be done but then again this is time taking procedure as we can’t utilise same temperature measuring equipment until it goes through sterilization procedure, and since this is wastage of our precious manpower and essence of social distancing will be lost.
So here comes the need of non-contact devices which includes infrared thermometers.
THERMAL IMAGING TECHNOLOGIES
There is a sudden spike in demand and use of Infrared thermometers as medical devices in this COVID era. Infra-red thermometers measure the temperature through forehead from a distance in few seconds. Thus is avoiding the risk of getting infected. As the number of cases is increasing day by day, places where there is huge gathering like organizations should have these at their entrance point. Keeping in mind the current scenario and the business needs, NexGen Technology has come up with a comprehensive solution by launching Sprinter FR10 TD which uses infrared energy to reflect back to camera and interpreted to generate an image. Thermal imagers are passive and only sense differences in heat, hence unable to measure the inside body temperature. We are using thermography to infer that someone has fever, and if found so, further assessment and precautionary measures could be taken.
NexGen Sprinter FR10 TD has been designed such that it has wide pose angle acceptance measuring temperature ranging 34 C – 45 C with 0.3 accuracy. Device is also maintaining the new norm of social distancing by detecting the temperature from distance of 30-50cm (1-1.64ft). This device gives quicker assessment then a clinical thermometer.
FACE AND PALM RECOGNITION WITH MASK AND TEMPERATURE DETECTOR
Our NexGen device has dual camera technology with HD camera, having a high resolution for face and palm recognition. Also by using an algorithm developed by NexGen Technologies, it leads to fast face recognition and records the snapshot of the user at the time of verification.
Palm vein recognition technique is another revolutionary method for biometric attendance. As this technique uses a contactless burst of infrared light to map your internal vein structure, so you never have to touch the sensors to be identified, hence, giving palm vein a significant hygiene advantage over fingerprint.
All employers need to provide best techniques to decrease the spread of COVID-19 and lower the impact in your workplace. This includes, Preventing and reducing transmission among employees. Thus with temperature detection at the earliest check point, wearing of mask is also that important to defeat this Pandemic at your workplace. Our NexGen Sprinter FR10 TD with high resolution camera and 5”inch big screen display enables you to identify mask individuals, providing better hygiene with touchless biometric.
SECURE INTELLIGENT MODULE
This technology module, if detects rise in external body temperature or individuals not wearing masks, the system can deny access and keep the door locked, an alert can be sent out to HR, supervisors or onsite security, or pop up messages can be displayed on screen to provide next steps such as “report to security station” for further screening, which may be a clinical temperature check and to wear masks for unmasked individuals. As all these process are automated and self-contained, there is no need of for human intervention and it can monitor temperature data to whatever extent an enterprise needs it to.
Although this new advanced technology is not measuring the core body temperature and so it does not replaces the clinical temperature measurement devices, but it is providing safest and fastest method at your check points. For the current scenario of COVID this device is the best solution for workforce management that can help back the organization and employees to work with confidence.
ORGANISATIONS WORKING WITH SAFETY IN THE NEW NORMAL
COVID-19 has affected round the globe in such a way that it reshaped our world as it continues to unfold. The crisis has both the challenges and opportunities to build back normal.
Technologies are the best solution for this. It offers organizations to leverage the opportunities and come up with advanced solutions which the changing world needs. Manufacturers of security products should always be conscious of these needs as our solutions are going to break the boundaries for welcoming the new normal by providing with trust and confidence to work in the tomorrows changing world.
HRMS software benefits: 7 ways to help your business grow
When it comes to Human Resources Management Software (HRMS), it’s easy to see only the costs and headaches of implementing the system.
But there are distinct benefits HRMS software can bring to your company, notably saving money while tracking performance and eliminating redundant HR tasks.
So, whether you’re looking to implement HRMS in your business – or you’re trying to convince higher-ups to upgrade or consolidate your current system – here are seven ways HRMS will help your business grow.
Accelerate your hiring process
Right now, it is a candidates’ market and hiring for your business can be tough. Not only must HR professionals and hiring managers create job listings, answer inquiries and find relevant candidates to interview; they must then interview the candidates, process their paperwork and oversee the entire onboarding process.
HRMS can help you create job listings and source top talent by analyzing resumes by keyword, and it can also assist by automating some of the paperwork to make onboarding easier for you and your team if that employee is hired. This feature is amplified if you integrate your HRMS with an applicant tracking system, which can really help you dig deep into employee analytics, solve hiring bottlenecks and discover who needs hiring help in your company.
Retain your best employees
Retaining employees is often a matter of engaging employees. Engaged employees perform better because they feel like they’re a part of your team, enjoy the work they do and want to learn more about it to improve themselves and their performance. HRMS solutions help employee engagement by providing a way for employees to continue their education with training and development programs. Many HRMS options have an e-learning feature with courses that employees can complete at their own pace.
Since training and development opportunities are often ranked higher in employee satisfaction surveys than monetary benefits, allowing your employees to grow and learn with the company is likely to keep them around for much longer. Plus, better training means more skilled employees – so it’s a win-win.
Automate repetitive HR tasks
If you’re always bogged down handling repetitive tasks and routine admin work, you certainly won’t have much time to focus on more in-depth projects like improvements for your work environment. After all, an improved work environment will likely boost employee morale and performance!
So, what tasks can be automated with HRMS?
- Payroll. Track and automate payments, maintain records, calculate taxes and withholdings, and safely manage direct deposit information. Employees can even access their paystubs electronically.
- Benefits. Automatically update and track benefits such as insurance, vacation time, 401(k)s and FMLA.
- Timekeeping. Monitor employee attendance, track hours and overtime, create timesheets and maintain timeclocks.
Save time with an employee portal
You may have employees who work from home, work in a different office location or are on an extended holiday. Enabling them to access an employee self-service portal can take care of a lot of the HR-related needs of an off-site worker. Rather than waiting until everyone’s schedules mesh, an employee has access to change their mailing address, print out paystubs, request PTO, see 401(k) rates, and link to any insurances or other benefits right from one dash. This can save a lot of time for the employee, their manager, and the HR department.
It’s not just for offsite employees, either. Many of the questions that employees have can be answered by the ability to access this information. For example, an employee could look up their pay rates, vacation accrual, sick leave balances or pay schedule.
Additionally, if your company uses HRMS to track employee KPIs, employees can monitor performance metrics ahead of any sort of performance review meetings.
Improve employee performance
We all know that the mere thought of a performance review is enough to strike dread into the hearts of workers and managers alike. But what if you could alleviate the stress, have accurate data to back up job performance, and know that you and your employee (or manager) are on the same page before the meeting even occurs? That’s where HRMS comes in. HRMS allows an employee to track his or her progress right in the employee self-service portal. They can develop their goals and make adjustments and improvements to their work based on this data.
Managers have access to this same information, and with it, they can make suggestions, give more accurate feedback and assist employees with goal planning. Management can even recognize an employee’s achievements before the meeting or in between meetings, enabling them to reward good work – which is essential to better performance and productivity.
Secure employees’ data and maintain compliance
With so many labor laws, regulations and tax codes in play, it’s a struggle just to keep up to date with everything. HRMS automatically keeps an eye on new regulations, changing laws, data privacy and anything else that might affect your company’s compliance.
It is the responsibility of an employer to be sure that employee data is protected and is not misused. Avoid any costly security breach issues or lawsuits and sleep better at night knowing that your HRMS is watching for any sudden law changes that could affect your business. HRMS also helps to protect against outside threats by encrypting the data it houses, making it inaccessible to unauthorized users.
Go paperless
Lots of companies these days are “going green” to help reduce waste, but they’re also likely to be saving money along the way. Reducing the amount of paper your business uses can be a great help in cutting costs on supplies. But how can HRMS help you go paperless?
- Signatures and approvals on contracts can be done right in HRMS.
- Records are safely maintained by the HRMS vendor on their servers.
- Payroll can be sent via direct deposit instead of paper checks.
Going paperless with your HRMS can help reduce clutter in the office and might even help to eliminate bulky storage, leaving more room for staff.